Southampton EHCP report card

How long does an EHCP take in Southampton?

The law allows 20 weeks; in 2025, Southampton issued 80% of new EHC plans within that deadline (248 of 310 plans, excluding exceptional cases), ranking it 41 of 148 reporting English councils. The England average was 46.1%.

The trend since 2019

† DfE changed the collection method between calendar years 2022 and 2023; treat cross-break trend comparisons with care. Bracketed figures are the number of plans each percentage is based on, excluding cases the regulations treat as exceptional. Counting exceptional cases as well, the 2025 figure is 74.6%.

The two statutory clocks

Two deadlines apply to every request. The council must decide whether to carry out an assessment within 6 weeks (regulation 5), and any final plan is due within 20 weeks of the original request (regulation 13).

• Decision within 6 weeks: Southampton decided on time for 83.7% of requests in 2025. England: 87.4%.
• Final plan within 20 weeks: Southampton issued on time for 80% of new plans. England: 46.1%, down from 46.4% the year before.
• Waits over a year: 0% of plans issued in 2025 took longer than 52 weeks.

Requests and refusals

Southampton received 612 requests for an EHC needs assessment in 2025 and refused to assess 4.9% of them. The England average refusal rate was 26.6%. Requests that are refused never reach the plan stage, so they are not counted in the 20-week timeliness figure above; the two are worth reading together.

Demand

Southampton maintained 2,945 EHC plans as at January 2026, up 93% from January 2019. Rising caseloads stretch the same statutory deadlines, which is context for the timeliness figures above, though the duties are unchanged by demand.

When families challenged the council

In 2025, 0 mediation cases and 11 SEND Tribunal appeals related to Southampton's assessment-request decisions. Across England, most decided appeals are found at least partly in the family's favour.

Annual reviews

Every EHC plan must be reviewed at least annually, and the council must give its decision within 4 weeks of the review meeting. In 2025, Southampton completed a review for 41.6% of the 2,590 plans where one was due, and gave its decision within 4 weeks in 6.9% of cases (England: 47.6%).

Area SEND inspection

What the regulations require

The Special Educational Needs and Disability Regulations 2014 set the deadlines on this page: the 6-week decision (regulation 5) and the 20-week final plan (regulation 13), with limited exceptions set out in regulation 13(3). These are duties, not targets. In 2025, Southampton met the 20-week requirement in 80% of cases. New to the process? Start with what an EHCP is and how to apply.

The wider system is changing: the government's February 2026 white paper proposes reserving EHCPs for the most complex needs by 2035, with reassessments from September 2029. Nothing changes today, and every deadline above still applies in full. What the SEND reforms actually say.

If a deadline has been missed

• IPSEA's template letters cover chasing a late decision or a late plan.
• Every council funds a free, statutory information and advice service. Search "Southampton SENDIASS" to find yours; it is independent of the council's SEND team.
• GOV.UK explains the complaint and appeal routes, including when mediation applies.

Support while you wait

Many families arrange tutoring while an assessment or plan is delayed. Tutors on Tutorperch set their own rates and you contact them directly.

About this data

Source: DfE "Education, health and care plans", reporting year 2026 (published 2026-06-25), covering calendar year 2025. Inspection outcomes are from the Ofsted and CQC Area SEND management information. Figures describe Southampton as the local authority responsible for EHC plans. Contains public sector information licensed under the Open Government Licence v3.0. This page is updated when the DfE publishes each annual release.